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Guidelines for Emailing Staff Members

Lynbrook High School considers email a vital communication tool and recognizes the importance of proper email content and speedy replies.  We ask that when people contact staff or teachers, they use the following guidelines as a means to communicate effectively:

 

  • Include a short, descriptive subject in the subject line.

  • When referring to a student, always include the student's last name, first name, grade level, and student ID number.

  • Send only the necessary attachments if it is relevant and adds valuable information that can not be summarized.

  • Use upper and lower case letters appropriately and avoid using all capitals because this may unnecessarily create a negative tone in the voice of the message.

  • Only CC: or BCC: people that should be made aware of the content of the e-mail. When you use the Bcc field, you should let recipients know that you will be copying them in on an email and let that person know what action, if any, you recommend they take. The school will often use the BCC field when sending general information to the entire community to hide email addresses from others so that email addresses remain confidential.

  • If you are forwarding an email to someone, clearly inform that person what action you desire. 

  • Only mark emails as important if they are highly critical and the action required by the recipient of the email is time sensitive to a particular deadline.

  • Explain your issue or question in a clear and succinct manner. Teachers and staff communicate with many students and would appreciate that you provide the background for your particular situation necessary to make your point.

  • You can start your email with ‘Hi,' or ‘Dear,' and the name of the person. It is also appropriate to end the email with, Regards,  ‘Best Regards’ or 'Thank you.' The use of internet abbreviations and characters such as smiley faces, however, is not encouraged.

  • To read more information about effective e-mail communication, please click on the link Effective E-mail Communication.
  • Effective E-mail Communication

Looking for emails?

Click the links below for contact information.

Teachers

All other Staff