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Guidelines for Emailing Staff Members

Lynbrook High School  considers email a vital communication tool and recognizes the importance of proper email content and speedy replies.  People who contact faculty members should adhere to the following guidelines:

  • Always include a short, descriptive subject.

  • Signatures must include first and last names. When referring to a student, always include the student's name, grade level, and student ID number.

  • Do not send unnecessary attachments.

  • Do not write emails in capitals.

  • Do not use cc: or bcc: fields unless the cc: or bcc: recipient is aware that you will be copying a mail to him/her and knows what action, if any, to take.

  • If you forward emails, state clearly what action you expect the recipient to take.

  • Only mark emails as important if they really are important.

  • Lynbrook High School's email style is informal. This means that sentences can be short and to the point.

You can start your email with ‘Hi’, or ‘Dear’, and the name of the person. Messages can be ended with ‘Best Regards’ or 'Thank you.' The use of Internet abbreviations and characters such as smiley faces, however, is not encouraged.

  • Clearly and completely explain your issue or question. Teachers and staff deal with many students and would appreciate that you provide the background for your particular situation.

These guidelines were adapted from http://www.emailreplies.com/Email_policy.html

 

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